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How to Change Pivot Table Colors: A Step-by-Step Guide


Are you tired of staring at bland and monotonous pivot tables? Do you wish to add a touch of vibrancy and clarity to your data analysis? Look no further! In this article, we will guide you through the process of changing pivot table colors, allowing you to create visually captivating and informative data presentations. So, let’s dive in and explore the fascinating world of colorful pivot tables!

A comparison between a default pivot table color scheme (left) and a customized one (right)
A comparison between a default pivot table color scheme (left) and a customized one (right)

Understanding Pivot Table Colors

Pivot tables are a powerful tool for data analysis, enabling us to summarize and manipulate large amounts of information effortlessly. However, the default color scheme provided by most spreadsheet software can be dull and fail to effectively convey insights. This is where customizing pivot table colors becomes crucial.

By changing pivot table colors, you can transform a mundane representation of data into an eye-catching visual masterpiece. Colors play a vital role in highlighting important trends, patterns, and comparisons. They make your data more engaging, easier to understand, and memorable. Let’s discover how you can achieve this transformation!

A visual representation showcasing the step-by-step process of changing pivot table colors
A visual representation showcasing the step-by-step process of changing pivot table colors

Step-by-Step Guide: How to Change Pivot Table Colors

Accessing Pivot Table Design Options

To begin customizing pivot table colors, you need to access the design options available in your spreadsheet software. The exact process may vary slightly depending on the software you are using. Here’s a general guideline:

  1. Open your spreadsheet and locate the pivot table you want to modify.
  2. Right-click anywhere within the pivot table and select the “PivotTable Options” or “Format” option.
  3. A dialog box will appear, providing various customization settings for your pivot table.

Modifying Color Scheme for Rows, Columns, and Values

Once you have accessed the pivot table design options, you can start changing the colors of different elements within the table. Here’s how:

  1. Look for the “Design” or “Appearance” tab in the dialog bo2. Locate the options to modify colors for rows, columns, and values.
  2. Click on the respective options and choose the desired colors from the available palette.
  3. Experiment with different combinations to find the most visually appealing and informative scheme for your data.

Additional Customization Options

Beyond changing colors for rows, columns, and values, you can explore additional customization options to enhance your pivot table’s visual impact. These options include:

  1. Data Bars: Represent data values using colored bars within cells, allowing for quick comparisons.
  2. Color Scales: Apply a gradient of colors to highlight high and low values, creating a visual spectrum.
  3. Icon Sets: Utilize icons to represent different data categories, such as arrows indicating trends or symbols denoting performance levels.

These additional customization options provide flexibility in presenting your data and enable you to create captivating pivot tables that truly stand out.

Frequently Asked Questions (FAQs)

Can you revert to the default color scheme?

Yes, if you wish to revert to the default color scheme provided by your spreadsheet software, you can simply reset the pivot table’s design options. This will restore the original colors and formatting.

Are color changes applied universally to all pivot tables in a workbook?

No, changing the colors of one pivot table does not impact other pivot tables in the workbook. Each pivot table can have its own unique color scheme.

How to change colors for specific data categories?

To change colors for specific data categories within a pivot table, you can utilize conditional formatting. This feature allows you to assign colors based on specific criteria or values, providing a more granular approach to color customization.

Can pivot table colors be exported or shared with others?

Yes, pivot table colors can be exported or shared with others. When you save or share your workbook, the customized colors are retained. However, it’s important to ensure that the recipient is using compatible spreadsheet software to maintain the intended visual effects.


In conclusion, changing pivot table colors is a simple yet powerful technique to enhance your data analysis and presentation. By deviating from the default color scheme and opting for visually appealing combinations, you can transform dry and complex information into engaging and comprehensible insights.

Remember, colors have the ability to convey emotions, attract attention, and improve information retention. So, don’t shy away from experimenting with different color schemes to find the perfect blend that suits your data and captivates your audience.

Now that you are equipped with a step-by-step guide to change pivot table colors, go ahead and unleash your creativity! Let your pivot tables shine with vibrant hues, guiding you to new discoveries and making your data analysis a truly delightful experience.

To explore more articles on data analysis and other helpful topics, visit How-To Guides. Happy customizing!


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